Complete Guide to Register Company TIN Number in Malaysia

Started a company in Malaysia? Yay!

You've conquered the SSM registration mountain. You've got your business name approved. Maybe you've even opened that shiny new corporate bank account.

But hold on — there's one more crucial step before you can truly call yourself "in business."

Your company needs a Tax Identification Number (TIN).

Think of it as your company's tax identity card.

Without it, you can't file returns, pay taxes, or stay compliant with LHDN (and trust us, you don't want to be on LHDN's bad side).

The good news? We're going to walk you through the entire process, step by step.

What is a Company TIN in Malaysia?

A Tax Identification Number (TIN) is a unique alphanumeric code assigned to your company by the Inland Revenue Board of Malaysia (IRBM), also known as LHDN.

For companies, the TIN starts with the letter "C" followed by a 10 or 11-digit number.

Example: C28830579210

Since January 2nd, 2023, all company TINs now end with a "0" to standardize the format across all business entities.

This number is your company's official identifier for all tax-related matters — filing returns, paying corporate tax, claiming deductions, and proving compliance to authorities.

Without a TIN, your company technically exists on paper... but it can't function legally in Malaysia's tax system.

Who Needs to Register Company TIN Number?

Here's the simple answer: If your company has started operations, you need to register company TIN number.

More specifically, you're required to register if:

• Your company has commenced business activities

• You're a private limited company (Sdn Bhd) or public limited company (Bhd)

• You're a foreign company registered in Malaysia

• You're a limited liability partnership (LLP)

• You're a trust body or cooperative society

Important update: Since 2014, even dormant companies that haven't started operations yet are required to register for a TIN and file Form E.

So even if you're still in the planning phase and haven't made your first sale, you still need to register.

The responsibility falls on whoever is managing and operating the company — typically the directors or company secretary.

How Company TIN Registration Works (The Easy Way)

Here's where it gets interesting.

If you registered your company online through SSM's MyCoID portal on or after January 1st, 2024, your TIN is automatically registered for you.

That's right. SSM and LHDN now talk to each other.

When you complete your company incorporation through MyCoID, the system automatically triggers TIN registration with LHDN behind the scenes.

You don't need to do anything extra.

Your TIN will be assigned automatically, and you can retrieve it later through the MyTax portal.

This is honestly one of the best updates the Malaysian government has made for business owners. No more running between departments. No more duplicate paperwork.

Just one registration, and both SSM and LHDN are sorted.

How to Register Your Company TIN Manually

What if you incorporated your company before 2024? Or through offline channels?

Don't worry — you can still register manually through LHDN's e-Daftar system.

Here's the complete walkthrough:

Step 1: Access the MyTax Portal

Go to https://mytax.hasil.gov.my.

This is LHDN's official online platform for all tax-related registrations and submissions.

You'll need to create an account if you don't already have one. Have your company details ready — you'll need them for verification.

Step 2: Select e-Daftar

Once you're on the MyTax homepage, look for the e-Daftar option.

This is the registration module specifically designed for new taxpayers.

It's usually prominently displayed on the main dashboard, but if you can't find it, check under "Services" or "Registration."

Step 3: Choose "Company" as Taxpayer Type

You'll be asked to select your taxpayer category. Choose Company (C) from the dropdown menu.

Don't confuse this with:

• Individual taxpayer (IG) — that's for personal income tax

• Partnership (D) — that's for registered partnerships

• LLP (PT) — that's specifically for limited liability partnerships

Make sure you select "Company" to get the correct TIN format.

Pick "Company"

Step 4: Fill in Required Information

You'll need to provide:

• Your company name (exactly as registered with SSM)

• Company registration number (also called SSM number)

• Date of incorporation (from your SSM certificate)

• Date of commencement of business (the day you actually started operations)

• Registered business address (your official SSM-registered address)

• Contact details (email and phone number)

• Details of directors and company secretary (names, IC/passport numbers)

• Nature of business and MSIC code

Pro tip: Have your SSM incorporation documents open while you're filling this out. You'll be referring to them constantly, and accuracy is critical here.

Any mismatch between what you submit and what's in SSM's records will cause delays or rejection.

Step 5: Upload Supporting Documents

Depending on your company type, you'll need to submit:

For Local Companies (Sdn Bhd / Bhd):

1. Notice of Registration under Section 15 of the Companies Act 2016, OR Certificate of Incorporation under Section 17 (if available)

2. Notification of Change in the Register of Directors, Managers and Secretaries under Section 58

For Foreign Companies:

1. Notice of Registration of Foreign Company under Section 562 of the Companies Act 2016

2. Particulars of Change or Alteration Relating to Foreign Company under Section 567(1)

Make sure all documents are:

• Clear and legible

• In PDF format (usually)

• Properly named for easy identification

• Not larger than the file size limit (usually 5MB per document)

Blurry scans or incomplete documents will get your application rejected, and you'll have to start over.

Step 6: Submit Your Application

Review everything carefully before clicking submit.

Once you've double-checked all details and uploaded all documents, hit that submit button.

You should receive a confirmation email acknowledging receipt of your application.

Processing usually takes a few business days, but it can take up to two weeks during peak periods (like year-end or after major tax deadlines).

Once approved, you'll receive another email with your TIN, and it will also appear in your MyTax dashboard.

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What Happens After You Register Your TIN?

Getting your TIN is just the beginning.

Once registered, you're officially on LHDN's radar — and that comes with some immediate responsibilities.

Ignore these, and you'll be dealing with penalties, audits, and unnecessary stress. Follow them, and you'll sleep better at night knowing you're compliant.

1. Submit Form CP204 (Tax Estimate)

You have 3 months from the date you commenced business to submit e-CP204.

This form estimates your company's tax liability for the year.

It helps LHDN calculate your monthly tax installments — basically, your advance payments toward your annual tax bill.

Many new business owners skip this step thinking, "I'll deal with tax at year-end."

Bad idea.

LHDN expects you to pay as you earn, not all at once at the end of the year.

Failing to submit CP204 means you're not making installment payments, which can lead to penalties for underpayment.

You can download and submit e-CP204 directly through the MyTax portal.

2. Start Paying Monthly Tax Installments

Beginning from the 6th month of your basis period (usually your financial year), you'll need to start paying monthly tax installments.

These are advance payments toward your annual corporate tax bill. For example:

• If your company started operations on January 1st, your first installment is due by June 30th.

• If you started on July 1st, your first installment is due by December 31st.

Each installment is typically 1/12th of your estimated annual tax (based on your CP204).

Pay these on time. Late payments attract penalties and interest charges that add up fast.

3. File Your Annual Return (Form C)

You must submit Form C within 7 months from your financial year-end.

For most companies with a December 31st year-end, that means filing by July 31st.

Form C is your company's annual tax return. It reports your income, expenses, and calculates your final tax liability.

This is where you reconcile everything:

• What you estimated in CP204

• What you actually paid in installments

• What you actually earned and spent

If you overpaid, you'll get a refund (though LHDN takes their sweet time processing these).

If you underpaid, you'll need to settle the balance immediately.

4. Submit Form E (if applicable)

If your company is a dormant entity with no business activity, you'll still need to file Form E annually.

This confirms to LHDN that you're still dormant and have no taxable income to report.

Don't think being dormant means you can ignore LHDN. They still want to hear from you every year, even if it's just to say "nothing happened."

Where to Find Your TIN After Registration

Once your TIN is registered, you can retrieve it anytime through the MyTax portal.

Here's how:

1. Log in to https://mytax.hasil.gov.my

2. Enter your company registration number (or your user ID if you've set one up) and password

3. You'll be directed to your Tax Dashboard

4. Your TIN will be displayed prominently at the top of the dashboard, usually near your company name

If you can't find it on the dashboard, try these steps:

1. Go to the e-Daftar section within MyTax

2. Use the "Search" function

3. Enter your company registration number and other identifying details

4. Your TIN should appear in the search results

Pro tip: Save your TIN somewhere safe — like a password manager or a dedicated company documents folder.

You'll need it constantly for tax filings, invoices, bank documents, and government forms.

Common Questions About Company TIN

Now that you know how to register, let's clear up some confusion that trips up many business owners.

Is a Company Registration Number the Same as TIN Number?

No, they're different numbers.

Your company registration number (also called SSM number) is issued by the Companies Commission of Malaysia (SSM) when you incorporate your company.

It looks something like this: 202301012345 (8 digits) or 1234567-X (7 digits plus a check letter for older registrations).

Your TIN is issued by LHDN (Inland Revenue Board) and starts with the letter "C" followed by numbers, like C20830570210.

Think of it this way:

• SSM number = Your company's birth certificate number

• TIN = Your company's tax ID card number

You need both. The SSM number proves your company legally exists. The TIN allows your company to operate within Malaysia's tax system.

Is SSM Number the Company Registration Number?

Yes, exactly.

The SSM number IS your company registration number. These terms are used interchangeably.

When forms or officials ask for your "company registration number," they want your SSM number.

Is TIN Registration Free in Malaysia?

The TIN registration itself is free.

You don't pay LHDN anything to get your TIN assigned.

However, remember that:

• SSM incorporation fees apply when you first register your company (starting from RM1,010)

• If you hire professionals like us to handle the registration, there's a service fee for our time and expertise

• But the actual TIN registration through e-Daftar? Zero cost from LHDN.

Need Help With Your Company TIN Registration?

Look, we get it.

You started a business to pursue your passion, serve customers, and build something meaningful.

Not to spend hours navigating government portals and decoding tax jargon.

That's where we come in.

At Douglas Loh & Associates, we handle the entire TIN registration process for you — along with all the post-incorporation compliance that follows.

We'll make sure you're:

• Registered correctly with LHDN

• Filing forms on time (CP204, Form C, Form E)

• Paying the right amount in installments

• Claiming all eligible deductions

• Staying on LHDN's good side

So you can focus on what actually matters: growing your business.

Because here's the annoying truth: compliance is time-consuming. But penalties for non-compliance are devastating.

So why not let us handle the administrative heavy lifting while you handle the vision and growth?

Click here to book a free strategy call now.

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